Computers and Technology

How to Truncate PST File – Know How

Overview: Looking for a solution to truncate PST file? If so, this article will walk you through a simple process. In this article, we will learn how to break Outlook PST files with manual and professional solutions. So, keep reading this article to know the perfect way.

Many users face the problem faced by many on the internet, but truncate Outlook PST data file is one of the most sought after query. Also, there are several reasons behind it like functional, operational and other data issues.

Microsoft Outlook is one of the well-known email client applications used by most of the users on the Internet. It is basically a personal information manager to send and receive emails and properly store contacts, calendars, tasks and other data items in a well-organized way. However, we know that all PST files have some file size limitations for different versions of Outlook. PST files can store up to 50 GB of data in Outlook 2013, 2016 and 2019

Why Do Need to Reduce Size of the PST File

  • The biggest reason to divide PST file is that the PST file is starting to run out of space.
  • If the tolerance is exceeded, users will not be able to access the data in the PST file.
  • Outlook data files have little or no free space, so Outlook does not allow users to save data to existing folders.

Alternative Solution to Truncate PST File

This can be done with the help of a professional PST Splitter Tool. It provides an easy option to Truncate  Outlook PST files quickly and instantly. It provides a self-explanatory working interface for easy, fast and instant file sharing. The software does its job completely independently, so you don’t need any third-party apps to work.

Note: A trial version of the software is available for free download, which allows users to split the first 50 emails from each folder. If you want to break PST data files, please activate the software first by purchasing all the appropriate licenses.

Complete Process to Truncate Large PST File

The operation of this software is so simple and simplified that anyone can better understand how it works by following these simple steps:

  • Install and Launch Split PST Software on your System

Download Split PST Download

  • This tool gives you various options i.e. Add files, Add folders and Search files. Click on any option according to your need

choose add file

  • Now, click the Browse button to add the Outlook PST data file

Click open

  • Tool provides tools to split PST files by size. User can provide desired size in MB, GB and TB to divide PST into desired size

Select by size

  • After selecting the Split by Size option and providing the required details, click the Next button to proceed to the next step

Click on Next

  • The software will now display a summary of the Summery information. Click Next to start the PST splitting process

Select Summery

  • Once the user clicks the Next button, the tool will start the process of dividing the PST by size.

Complete process

Truncate PST File Using Archive Function

  • First, you need to run the MS Outlook Application.
  • Then select the PST file to transfer the email component
  • Now navigate to the Archive tab from the menu bar and select the Archive option
  • Here you can see the dialog and check the box Archive this folder and all subfolders to continue
  • Select the folder option to move from the list
  • You will also see items that are archived longer than the option. Here you can select calendar data.
  • Next, select the folder location in the browse options. Then name the newly created PST file and click the OK button
  • Finally, you have created a new PST file in the location of your choice.


In conclusion, as we mentioned above, how to Truncate PST file using automatic and manual modes. I hope you have understood the process. If you have any questions about the software and its process, then contact us via live support chat. But before that, you need to check our utility first. You can continue to use this solution easily without much technical guidance, and you can contact us if you have any questions.

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