Computers and Technology

How to Consolidate Outlook Archive Files?

If you are in a hurry to know how to consolidate Outlook Archive files without any error. Then, go through this blog, here your issues will be resolved without facing error. Learn a complete solution!

Outlook offers the ability to archive files and backups, which is easy to access in Outlook at any time. However, most users have created multiple archive files that are difficult to handle. Therefore, users want an easy way to merge Outlook data files but have not yet found any reliable solution. This article describes the best and most successful way to merge multiple archive PST files together. Before switching to the solution, you should first consider how to create an archive in Outlook PST file.

How to Create an Archive Folder into Outlook?

    • First Open Outlook application, and click on the File>> Info>>Tools>>Clean up old items
    • Click on Archive this folder and all the subfolders options and then choose the folder which you want to archive.
    • Now, in the Archive items older than section, enter a specific date.
    • After that, you can check the included items with the “Do not Auto archive” and checkbox to archive individual items that are excluded from the automatic archiving.
    • Click OK.

After knowing how to create an archive folder in Outlook, let’s go towards an instant solution which helps you to consolidate Outlook archive files.

Automated Solution – Merge Multiple Outlook Archive Files

Basically, there is no direct solution to merge Outlook archive files. Therefore, you can take the help of Combine PST Files Without Duplicates into a single file. This tool allows users to consolidate Outlook archive files together without any file size limitations. And, along with the archive, the utility supports combining active, network files, and password-protected. By using this software you can merge multiple PST files into one and remove the duplicates also. It works for both UNICODE and ANSI files.

Working Steps – How to Merge Outlook Archive Files into One Using Tool

Follow the below mentioned steps which help you to complete the task in a simple and quick way. Without altering any information go step by step for easy conversion. Let us take a look.

  1. Download and run the software on your Windows machine. And load .pst files.
  2. Then, choose one option from Join or Merge.
  3. And, select the required folders, after choosing the option, merge archive PST files into a new, Existing PST or Outlook Profile.
  4. Now, select filters and duplicate criteria.
  5. Finally, Click on the Next button.

So, this tool is capable of quickly consolidating Outlook emails, notes, calendars, tasks, and merge Outlook PST contacts with duplicates. After performing the automatic solution now in the next section we are going to discuss how manual method work with its working steps:-

Consolidate Outlook Archive Files – Manual Method

As above we have explained that there is no direct option to merge archive PST files. However, there are some indirect ways available to complete the process. So, following are the steps help you to proceed it:-

  • Firstly, Create a New blank PST file.
  • Now, click on the New Items>> More items and select Outlook Data File.
  • Enter a name for the new PST file and then save it on your desired location.
  • Click OK.
  • After, switch to File tab and select the option Open>>Import.
  • In the Import & Export Wizard, select the Import from another program or file option. And click on the Next button.
  • Then, select the file type to import from the section, select the Outlook Data File (.pst) option and click on Next to continue.
  • Click on Browse button for .pst file and hit on Next.
  • Select the folder to import from and check the “Include subfolders” and “Import Items into the same folder in” boxes.
  • Click to Finish.

So, performing the manual method is difficult and confusing, and it cannot merge multiple archive files at once. Let us see more disadvantages for the same.

Disadvantages of Manual Method for Merging Outlook Archive Files

The manual process is free, but there are some limitations as well. This process is very time consuming, requires technical knowledge and a lot of time to get the task done. If you have several Outlook PST archive files, you must repeat the important process for all the PSTs.

The Verge

There are many Outlook users who have multiple archive .pst files that they want to merge into one file. Therefore, Outlook doesn’t provide a direct method to consolidate Outlook archive files together. But this process is very difficult if users do not have technical skills. That’s why we have also suggested the combine PST files without duplicates tool for merge Outlook archive files without any hassle.

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